With few exceptions, the writing of text is the responsibility of the department initiating the project. Our writer/editor may assist in reworking your text and the communications staff will assist with proofreading final copy before it goes to the printer, but you are ultimately responsible for the completeness and accuracy of the text.
Be sure to check all text thoroughly before submitting it for design and layout. Alterations, after text has been laid out, are time-consuming and may delay the delivery date for the project. Also, last minute changes increase the potential for error and can lead to typos that appear in the final printed version.
Guidelines for submission of original text- Have your draft approved by those who need to do so prior to submission to Communications.
- Type the manuscript, single-spaced, in a Word document and provide the electronic copy via an e-mail attachment to com_jobs@lawrence.edu. Communications does not have the time to do extensive re-keying of text.
- Number all pages consecutively.
- Include all material that will be needed for the final product: photo captions, headings, cover pages, text for reply cards or forms, mailing permit numbers for use on return envelopes, etc. Identify all items clearly.
- If you are updating an existing publication with minor corrections, type only the new material and attach it to the original printed piece, indicating where the insertions are to be made.
- Make a copy of the submission for your files.
Our writer/editor will review text for grammar, punctuation, and consistency. Communications uses The AP Stylebook as a guide for capitalization, punctuation, etc., and will edit your material to conform. The Office of Communications Style Guide sets standards for use of particular words and phrases.
The writer/editor may make minor stylistic changes as well. If the manuscript requires extensive editing, the edited copy will be returned to you for review and approval before proceeding to layout.
